2014 September 11 CCA meeting minutes 

Crozet Community Association (CCA)
Draft Meeting Minutes of the
September 11, 2014 at 7:30 PM

The Field School Auditorium

Click here for PDF version of these minutes.

Welcome by Tim Tolson, President.  In remembrance of 9/11 and in honor and memory of all first responders,  Tim read a brief reflection of the happening of 9/11 and had a moment of silence.
29 people were in attendance.

Agenda Review:  No additions

Approval of the CCA’s last meeting's minutes (May 8, 2014):  Jim Crosby made the motion to accept the minutes and Lisa Goehler seconded.  The minutes were approved as presented.

Treasurer's Report by Emery Taylor: He reported a balance of $3,310.12.

Drop-in visits from Albemarle County Police officer (Evening Patrol Division)

Captain Greg Jenkins spoke about the Batesville community meeting.  He has cautioned the Crozet citizens to be aware of vandalism and burglaries and report their concerns as quickly as possible.  Keep our cars and houses locked.


  • Information about Ambulance billing and EMS Cost Recovery in Albemarle County (Kostas Albertis, WARS) http://www.albemarle.org/emscostrecovery.  They were unable to attend the meeting.
  • Update on Crozet Avenue Streetscape project and Crozet Safe Routes to School Sidewalk project (Albemarle County staffers Trevor Henry, Director of Facilities Development and Jack Kelsey, Transportation Engineer).  Trevor and Jack spoke on the completion of the project and how soon it will be over.  Actually the project is coming with some funds left over.  Many questions were asked about why certain things have happened during the progress of the project.  With as many different obstacles in traffic flow, there is no textbook way to do this project and it takes creativity and ingenuity to complete the project.  Some parts of the project the citizens may not understand until after the project is completed.  Trevor and Jack answered questions on Rte. 250 by Harris Teeter.  This area has raised concerns due to fatal accidents that have occurred in that area.  Consultants have been hired to begin many recommendations to the area.

Updates and News from Ann Mallek, our county supervisor.  Ann spoke on the Heritage House Festival, Crozet Tunnel Book ($20), connecting trails (many almost complete), strategic planning with School Board, CIP (begins in November), tourist information center in basement of library, two county employees for seeking commercial businesses in the county instead of one, costs dealing with VDOT and planning with VDOT.  One major issue is farms and wineries are opening their doors to tours and the county needs to be sure that public is being protected in all safety issues.

Old Business:

  • Updates about Claudius Crozet Park (Kim Guenther, Crozet Park President) Kim explained that the big Third Annual Culinary Event at The Lodge at Old Trails on September 18 is to benefit the park.  These funds collected will go towards the project of the amphitheater that the citizens’ survey suggested.
    This coming Wednesday, United Way "Day of Caring" volunteers will paint the fence on the boundaries of the park.  New pavilion is being erected and many thanks to a very large donation.  The park is for everyone's and all Crozet citizens should take an active part in keeping the park, maintaining it, and attending events held there to benefit the park.
  • Update on the Build Crozet Library fundraising (http://buildcrozetlibrary.org). Tim read a note from Bill Schrader thanking us for the Good Neighbor Award.  The library usage is exceeding expectations and the library has won recognition in a national library magazine for the extra hours open for students to study for exams.
  • Update on Barnes Lumber re-development proposal by Frank Stoner/Milestone Partners? http://www.barnes-lumber.com  The proposal is on hold right now.
  • Recap of Fourth annual Crozet Independence Day Celebration.  Next year's on Saturday, July 4, 2015!  Tim explained the success of the event and how many citizens attended the event.  Many expressed how nice the fireworks were.  We can expect a possible increase in cost of fireworks due to the event occurring on July 4th in 2015.

New Business:

  • Replacing stolen "Welcome to Crozet" sign near RWSA treatment plant on Rte. 240 (Three Notch'd Road).  A new sign should be purchased to replace the stolen one.  Mike Marshall motioned to replace the sign and Phil Best seconded.  Motion is tabled until next meeting, per the current bylaws.  Tim will proceed with arranging work with Peter Welch, Legacy Signs, originally did the signs.  
  • Revision of bylaws regarding voting on motions. (as printed in the agenda)
    • Currently Article VII: Motions made at a scheduled meeting will be presented, but not voted for acceptance until the subsequent scheduled meeting. The context of the motion will be communicated in the meeting minutes of the meeting in which it is presented and noted as being presented for vote at the subsequent meeting. (as printed in the agenda)
    • AMEND to:  (italics indicates added or changed text) Motions on new matters or topics made at a scheduled meeting will be presented, but not voted for acceptance until the subsequent scheduled meeting.  The context of the motion will be communicated in the meeting minutes of the meeting in which it is presented and noted as being presented for vote at the subsequent meeting.  The CCA website and email list will also be used to communicate about these pending motions.  Motions involving the routine business of the CCA (e.g., Good Neighbor Awards, Crozet Emblem stickers) may be made and moved in the same meeting. (As printed in the agenda)
  • Discussion about amending the bylaws.  We should also amend Article VI, which states: Changes to these bylaws may be made by majority vote of attendees at a scheduled CCA meeting.  Article VI seems to be in conflict with Article VII.  The consensus of those present at the meeting is that we want these two articles to allow the CCA to conduct general and usual business, such as replacing signs, buying Crozet stickers, etc. at one meeting without having such motions waiting months to pass.  However, other items and issues that result in a motion should have to carry over to the next meeting, so that a few people cannot force an issue through the CCA.  This was the original intent of Article VII being added.  Jim Crosby made the suggestion that we also state in the bylaws what constitutes a quorum of the CCA and how our meetings will be governed (e.g., by Roberts Rules of Order).
    • Jo Ann made a motion that the Bylaws be revised to allow CCA to conduct general business at one meeting and to revise Articles VI and VII to reflect this as well as add articles about what constitutes a quorum and using Robert's Rules of Order to govern the meetings. Mike Marshall seconded the motion, saying that the bylaws be amended as discussed.  The motion is held for a vote at our next meeting per our current bylaws.
  • New Crozet emblem stickers and magnetic emblems.  Tim said that in anticipation of the Crozet Independence Day event he purchased additional Crozet emblem stickers and because of a request for a magnetic version of it, some magnetic stickers.  Each cost about $375, but we only got one-quarter as many magnetic stickers  (not surprisingly).  So CCA is asking a $3 donation for the magnetic stickers and continuing to give away the stick-on emblems.   The emblem itself was improved, and is more accurate to Crozet family crest on which it's based.  Thanks to Allie Pesch for her research and design on this.  The magnetic stickers are available at Crozet Hardware, Crozet Gazette, and online at: http://crozetcommunity.org/about/#crest
    • Tim asked for a motion to reimburse him for the cost of these stickers.  Jo Ann Perkins moved that Tim be reimbursed for the cost of the Crozet stickers and magnetic stickers.  Mike Marshall seconded.  Per our bylaws, motion is held for a vote until the next meeting.

Announcements –  

  • Crozet Community Advisory Council meeting is next Wednesday, September 17 at 7:00 PM at the Crozet Library. NOTE the new day of the week (Third Wednesday) and location (Crozet Library). Everyone is encouraged to attend.
  • Third Annual Crozet Culinary Competition for Charity (CCCC) on Thursday, September 18, at 6:00 PM at the Lodge at Old Trail.  Tickets are $20.  Available at the Lodge at Old Trail, the Senior Center or at the door.  Benefits the Claudius Crozet Park.  Volunteers needed!  Please sign-up at: www.SignUpGenius.com/go/30E054CAEAA23A13-20141
  • Crozet Arts and Crafts Festival, Saturday & Sunday, October 11 & 12.  They need your help to make it a success.  Plan to attend and bring your co-workers and friends!
  • Crozet Trails Crew (CTC) 5K run on October 11, 8:30 AM at Crozet Park. 
        Register to run/jog/walk at: http://crozettrailscrew.org/crozet-trail-days/about-the-2014-ctc-5k-race/
    If you want to volunteer to help: http://www.signupgenius.com/go/10c084ea5ae22a13-crozet3
  • Virginia Broadband (Internet access) Survey: Has released its report, available at: http://www.albemarle.org/navpages.asp?info=release&ID=17033
  • Field School’s Crozet Ghost Walk:  The Field School Fund Raiser is October 17 and 18.  Plan to attend for quite an evening in Crozet.  Look for advertisements.
  • Mountainside’s Culinary Experience and Quilt Auction:  November 1 is the time of this event to benefit activities at Mountainside for their residents.
  • Mike Marshall introduced Rich Pleasants:  He is planning a manufacturing plant in Crozet.  Nice article about his plans are in September Gazette.
  • Tim offered congratulations and praise to Mike Marshall, editor of the Crozet Gazette, on its 100 issue!  What would Crozet do without your news?  We are very appreciative of all Mike and the paper do for the good of the community.

Jo Ann Z. Perkins, CCA Secretary, prepared these minutes.

The Meeting adjourned at 9:20 PM

The next CCA meeting is November 13, 2014 at 7:30 PM at the Field School Auditorium

CCA meetings are at 7:30 PM on the second Thursday of the odd numbered months
(except July).