Monthly Archives: January 2015

CCAC Meeting Agenda January 21, 2015

January 20, 2015

CROZET COMMUNITY ADVISORY COUNCIL (CCAC) Meeting

The Crozet Library Community Room Crozet (2020 Library Avenue)
Wednesday, January 21, 2015 from 7:00 p.m. to 9:00 p.m. 
 

Click here for PDF (printable) version of the agenda.

Agenda

1. Agenda Review. (Meg Holden – CCAC chair)

2. Approval of Minutes (Click here for draft November 19, 2014 meeting minutes.)  Click here for draft December 17, 2014 meeting minutes not yet provided.

3. Project Updates/Information:

4. Prepare to nominate/elect officers, discuss idea of a nominating committee.  Try to elect in February.

5. Discuss new term application renewal process and how it relates to election – Emily Kilroy, Albemarle County staff.

6. Decide on ombudsman for a speciality area or begin the dialogue.  Come up with a list of areas.

7. Discuss possibility of having another meeting and bringing together a larger community group to work on downtown development, perhaps "charette style".

8. If time permits continue to brainstorm on development issues and
ideas and hear more from Kim Connolly and Dave Stoner on economic development for Crozet.

9. Other items not on the agenda.

10. Announcements.

11.. Future Agenda Items.

VDOT Traffic Alert for I-64 over Afton Mountain January 12-16, 2015

January 9, 2015

OVERNIGHT LANE CLOSURES JANUARY 12-16 ON INTERSTATE 64 OVER AFTON MOUNTAIN

STAUNTON – A series of mobile single-lane closures are scheduled for the week of January 12-16, 2015 on Interstate 64 eastbound and westbound. These overnight closures are for fog-light replacement between mile marker 98 in Augusta County and mile marker 104 in Albemarle County.
 
The mobile closures are scheduled for 7 p.m. to 7 a.m. each night in the following locations:

  • Monday, January 12: Westbound left lane from mile marker 104 to 98.
  • Tuesday, January 13: Eastbound left lane from mile marker 98 to 104.
  • Wednesday, January 14: Westbound right lane from mile marker 104 to 98.
  • Thursday, January 15: Eastbound right lane from mile marker 98 to 104.
  • Friday, January 16: Remaining locations if needed.

All work is weather permitting.
 
Traffic alerts and traveler information can be obtained by dialing 511. Traffic alerts and traveler information also are available at 511Virginia.org. For other assistance call the VDOT Customer Service Center, available 24 hours-a-day, seven days a week. Citizens can dial 1-800-FOR- ROAD (1-800-367-7623) from anywhere in the state to report road hazards, ask transportation questions, or get information related to Virginia’s roads.
 
VDOT can be followed on Facebook, Flickr, Twitter and YouTube. RSS feeds are also available for statewide information. The VDOT Web page is located at www.VirginiaDOT.org.
 

CCA Meeting Agenda, January 8, 2015

January 6, 2015

Crozet Community Meeting
Tentative Agenda
January 8, 2015
7:30 PM at the Field School

(Click here for PDF version of the agenda)

Welcome
Agenda Review / Changes and additions from the floor.
Approval of the CCA’s last meeting's minutes (Dectember 11, 2014) (Click here for draft of December 11 minutes)
Treasurer's Report by Emery Taylor  ($10 family contribution for 2015 now payable)

Drop-in visit from Albemarle County Police officers (Evening Patrol Division) As part of the Albemarle County Police department community policing.

A Moment in Crozet History (Phil James)

Presentation:  Security Cameras in Crozet?  (Officer Andy Gluba, ACPD; and Tom Loach, Chair, Crozet Safety Corps)

Updates and News from Ann Mallek, our county supervisor.

Old Business:

  • Phil Best made a motion and Lisa Goehler seconded the motion that Article II as presented (below) be approved for adoption at the January meeting.  This motion was unanimously approved in December.   Do we have a motion to adopt?
    • Article II: [Bolded italics indicates revision, otherwise it as currently worded. Current wording of Article II is on the last page of this agenda]
      Officers will be elected for a one-year term, commencing on the first meeting of the calendar year immediately following their election. Positions will consist of President, Vice President, Secretary, and Treasurer. Candidates must be present at the election or have spoken with a current officer about their willingness to serve if elected. Majority approval by attendees at the first meeting of the calendar year will constitute election.  Duties of the officers shall be as implied by their titles. All officers shall be responsible for keeping accurate records.  
       
  • Update on Safe Routes to School (SRTS) project (aka Crozet Avenue north sidewalk project.  (from Trevor Henry, Albemarle County Director of Facilities Development)
  • Pavement Marking/Flashing Beacon Request Route 250/Clover Lawn VDOT Project  (from Trevor Henry, Albemarle County Director of Facilities Development
  • Update/Concerns on Barnes Lumber re-development proposal by Frank Stoner/Milestone Partners? http://www.barnes-lumber.com

New Business:

  • Election of CCA officers:  Nominations are open for President, Vice President, Secretary, and Treasurer.   Current officers are: President: Tim Tolson, Vice-President: Lisa Goehler, Secretary: Jo Ann Perkins, and Treasurer: Emery Taylor.  Candidates must be present at this meeting or have spoken with a current officer about their willingness to serve if elected
  • Planning for Fifth Annual Crozet Swing Dance in March.
  • Request for proposals to use the old Crozet Library (old train depot).  What does Crozet need?
  • Other items? 

Comments and Questions?

Announcements –

  • Crozet Community Advisory Council meeting is next Wednesday,January 21 at 7:00 PM at  the Crozet Library. NOTE the new day of the week (Third Wednesday) and location (Crozet Library). Everyone is encouraged to attend.
  • In April 2014 the Albemarle County Board of Supervisors formed the Long Range Solid Waste Solutions Advisory Committee to study solid waste management as a public policy issue and to identify best practices for the management of solid waste in the County now and in the future. The committee will recommend a process for developing solid waste policy for the County based on consensus, cooperation, and economic analysis.  To that end, the Advisory Committee developed a public opinion survey to identify the issues that need to be considered and studied. Your input will help guide the direction of future study to improve community services.
  • Join the Crozet Trails Crew (CTC) this Saturday, January 10 starting at 9:30 AM, in the cul-de-sac at the bottom of Fairwinds Lane in Western Ridge (please carpool from outside the neighborhood if possible as parking is very limited).  CTC will be looking at the County-owned portion of the trail adjacent to Lickinghole Basin.  The only tools needed will be pruners, loppers, and small handsaws. CTC will bring some tools also.  (http://crozettrailscrew.org)
  • Join the Jefferson-Madison Regional Library (JMRL)and the Charlottesville Office of Human Rights in a community discussion of the Civil Rights Movement and its ongoing effects on society. Each evening features segments of award-winning documentaries focused on one aspect of the Civil Rights Movement, and ends with audience discussions led by prominent community members and scholars. Created Equal: America’s Civil Rights Struggle is made possible through a major grant from the National Endowment for the Humanities, as part of its Bridging Cultures initiative, in partnership with the Gilder Lehrman Institute of American History. This is a FREE event, and refreshments will be provided. For more information, visit jmrl.org/createdequal. The dates and films to be shown are listed below. All events listed below will be held in the McIntire Room at the J-MRL Central LIbrary, 201 East Market Street, Charlottesville, VA.
    • January 15, 6PM – The Abolitionists. Discussion Leaders: L.D. Perry (NAACP) and Prof. Maurice Wallace (UVa)
    • January 29, 6PM – Slavery By Another Name Discussion Leaders: L.D. Perry (NAACP) and Prof. Lisa Woolfork (UVa)
    • February 12, 6PM – Freedom Riders Discussion Leaders: L.D. Perry (NAACP) and Prof. Grace Hale (UVa)
    • February 26, 6PM – The Loving Story Discussion Leaders: L.D. Perry (NAACP), Charlene Green (Office of Human Rights) and partner Bekah Saxon (Virginia Education Association)
  • Others?

Future Agenda Items?

The next CCA meeting is March 12, 2015 at 7:30 PM at the Field School Auditorium

CCA meetings are at 7:30 PM on the second Thursday of the odd numbered months (except July).
Join our email list, by clicking on the "Contact Us" link on the top of this page. 
This email list is moderated, so you cannot get spam because only approved email messages are sent out.  Volume is usually 4-6 emails a month, all related to Crozet & Western Albemarle events and concerns.

2014 December 11 CCA meeting minutes 

January 6, 2015

Crozet Community Association (CCA)
Draft Meeting Minutes of the
December 11, 2014 at 7:30 PM

The Field School Auditorium

Click here for PDF version of these minutes.

Welcome:  Tim Tolson welcomed the 38 community members in attendance.

Agenda Review / Changes and additions from the floor:  No changes were suggested.

Approval of the CCA’s last meeting's minutes (September 11, 2014):  Phil Best made the motion to accept the minutes as posted on the CCA website.  Jo Ann Perkins seconded and the minutes were approved unanimously as presented.

Treasurer's Report:  Emery Taylor could not be at the meeting, but sent a report that Tim presented. The CCA checking account has $2,771.32 after paying Legacy Signs for the replacement “Welcome To Crozet” sign that was stolen in August.  Tim reminded everyone that there was around $6,000 in a special Crozet Park Board account for the Independence Day celebration.

Drop-in visit from Albemarle County Police officer (Evening Patrol Division):  Officer Chiarappa and two other officers were present.  Officer Chiarappa police reported that the “Welcome to Crozet” sign that was stolen had been found recovered as part of another investigation.  Tim reported the police returned it to him the day before Thanksgiving.  Jo Ann Perkins asked if the vandalism at the park had been reported.  Suggestion from the police was to add more lights at the radio station and they will continue their patrolling the area as usual.

Presentations:

  • Clann Mhór and the Blue Ridge Tunnel Restoration.  (Dan Burke, Kevin Donleavy and Marjorie Maxey along with Bob Dombrowe):  An excellent slide show on the history of Irish immigrants and the building of the Crozet tunnel.  They mentioned the funding and the different phases that the funding has been projected to make the tunnel accessible to the public as a historic site.  Bob Barrett’s VCR video of Claudius Crozet and the tunnel building has been converted to DVD and is available.  A copy is in the Crozet Library.  Several books were mentioned for further knowledge.   Two websites are recommended:  http://www.clannmhor.org/clannmhor/ and http://blueridgetunnel.org/
  • They stressed that the tunnel is not open yet and to please not trespass by entering the tunnel or the phase 1 construction site on the east side.

Updates and News from Ann Mallek, our county supervisor:  Ann Mallek reported that the County is working on a five-year planning and hoping for a stable and predictable budget.  Construction around Crozet, the streetscape and the new water line, are all progressing on schedule.  VDOT and the county are working on solutions for pedestrian safety on Rte. 250 where Blue Ridge Builder Supply and Harris Teeter are. 

Old Business:

  • Updates about Claudius Crozet Park (Kim Guenther, Crozet Park President):  Kim Guenther mentioned the Christmas tree drop off times of December 26-January 8t at the park. 
    • New Year’s Eve at the Restoration Restaurant at Old Trails will donate part of the evening ticket to the park. 
    • Pints for Pups has been successful with Starr Hill and it will continue. 
    • Perimeter Trail was number one of the community survey and the Park is trying to fund this project. 
    • Parking Improvement at the park is being addressed as quickly as possible. 
    • In January, Nana Corley of the Park Board will present a program on being on 501(c)( 3) board and what it really means.  More information about the date and time to come later.
    • Bob Dumbrowe reminded everyone that Crozet Park is not a county park, it is our community park, owned and operated by the Crozet Park Board and supported and funded by our contributions of time and funds.
  • Update on the Build Crozet Library fundraising (http://buildcrozetlibrary.org). Bill Schrader spoke on the success of the library and the help that Tom Loach, Tim Tolson, Ann Mallek, and the whole Crozet community to make the library happen.  Books continue to needed to be purchased, so fundraising for books continues.  Everything has been beyond expectations.  This past September circulation of materials (books, DVDs, etc.) increased 13% over September 2013, the new library’s first month of operation.  Over 2,300 new library cards have been issued at the new library since it opened 16 months ago.  Special exam study time had been reported in two national publications on what the librarians did for the students.
  • Update on Barnes Lumber re-development proposal by Frank Stoner/Milestone Partners? http://www.barnes-lumber.com: No update.   Plan to attend the Crozet Community Advisory Council (CCAC) meetings on the third Wednesday of the month, as it’s on their agenda to discuss.   Past meeting minutes and agenda of the CCAC are posted to the CCA website at: http://crozetcommunity.org/ccac-info/
  • RECOVERED:  The ACPD recovered the "Welcome to Crozet" sign that was stolen from near RWSA treatment plant on Rte. 240 (Three Notch'd Road) (thank you!) However, not before we had already replaced it. Now we have an extra one!
  • Motion was made by Jo Ann Perkins and seconded by Mike Marshall at our last meeting to reimburse Tim Tolson $375 for the purchase of the magnetic Crozet emblems (as invoiced).   Per our bylaws, it was tabled. Phil Best made a motion that we reimburse Tim for these emblems.  Ann Mallek seconded the motion.  It was unanimously approved.

Revision of bylaws regarding voting on motions.  Here are the proposed revisions to the bylaws as discussed at our last meeting.  (Current wording is on the last page of this agenda.  Thanks and acknowledgement to Jim Crosby for his assistance with the wording of these articles.)
At our last meeting (September 11, 2014) a motion was made by Jo Ann Perkins and seconded by Mike Marshall to amend our bylaws to allow the CCA to conduct general business and related motions at one meeting while retaining the requirement to approve a motion at one meeting and adopt it at the next meeting for major topics and bylaw changes.  In addition, our bylaws ought to include what constitutes a quorum and using Robert's Rules of Order to govern the meetings.

The revised Articles VI and VII and new articles VIII and IX were presented as follows:

  • Article VI: Amendments to the Articles of Incorporation or these Bylaws may be proposed at any scheduled CCA meeting.  Upon majority vote of approval, such proposed amendment must be placed on the agenda of the next regularly scheduled CCA meeting for a final majority vote for adoption.  Such adoption shall become effective at the subsequent scheduled meeting following adoption.
  • Article VII: Motions made at a scheduled meeting in the conduct of the general business shall be voted upon and moved for adoption by a majority vote of those present. Motions on new matters or topics of general community interest or impact made at a scheduled meeting may be presented at any scheduled CCA meeting.  Upon majority vote of approval, such proposed amendment must be placed on the agenda of the next scheduled CCA meeting for a final majority vote for adoption. The context of the motion will be communicated in the meeting minutes of the meeting in which it is presented and noted as being presented for vote of adoption at the next subsequent meeting. 
  • New Article VIII:  A quorum of 10 percent of the members who are current in their dues shall be required to conduct business at any meeting of the CCA.
  • New Article IX:  Roberts Rules of Order Newly Revised shall govern the CCA conduct of meetings where they are not inconsistent with these Bylaws.
  • Tim pointed out that we need to be clear in the use of our language – there is a distinction being made here between approval and adoption of a motion.  As discussed at our September meeting:
    • Motions regarding the general business of the CCA (e.g., Good Neighbor Awards, Crozet Emblem stickers purchase) made be approved and adopted at the same meeting in which they are made. 
    • Motions to amend the bylaws or regarding larger community issues, (e.g., to support the Crozet Master Plan) may be approved at one meeting, but then must wait for a vote to adopt at the next scheduled CCA meeting.  So such a motion, after the first meeting may be said to be "approved, but not yet adopted".
  • Phil Best made the motion that the revised Articles VI and VII and the new Articles VIII and IX be approved as presented and Lisa Goehler seconded the motion.  The motion was passed unanimously and these four articles are adopted as new bylaws of the CCA.

New Business:

  • Tim reminded everyone that election of CCA officers occurs at our next meeting, January 8, 2015.  Nominations are open for President, Vice President, Secretary, and Treasurer.   Current officers are: President: Tim Tolson, Vice-President: Lisa Goehler, Secretary: Jo Ann Perkins, and Treasurer: Emery Taylor.  Candidates must be present at the January 8 meeting or have spoken with a current officer about their willingness to serve if elected.   Anyone who wishes to be an officer may speak to any of the present officers prior to the January meeting.
    • Tim bought up an issue he uncovered while reviewing the bylaws.  Article II concerns when elections are held.  Currently the second sentence of Article II says: Majority approval by attendees at the final meeting of the calendar year will constitute election.  However, our practice for many years has been to hold elections on the first meeting of the year.   Therefore Tim suggested that Article II be revised to say: (bolded italics indicates revision, otherwise it as currently worded) (Current wording of Article II is on the last page of the agenda and the minutes.)
      • Article II: Officers will be elected for a one-year term, commencing on the first meeting of the calendar year immediately following their election. Positions will consist of President, Vice President, Secretary, and Treasurer. Candidates must be present at the election or have spoken with a current officer about their willingness to serve if elected. Majority approval by attendees at the first meeting of the calendar year will constitute election.  Duties of the officers shall be as implied by their titles. All officers shall be responsible for keeping accurate records.  
    • Phil Best made the motion and Lisa Goehler seconded the motion that Article II as presented be approved for adoption at the January meeting.  The motion was unanimously approved.

Announcements –  

  • Crozet Community Advisory Council meeting is next Wednesday, December 17 at 7:00 PM at the Crozet Library. NOTE the new day of the week (Third Wednesday) and location (Crozet Library). Everyone is encouraged to attend.
  • Join the Crozet Trails Crew (CTC) this Saturday, Dec. 13 starting at 9:30 AM, at the lower Westhall trail (go straight into Westhall, past Summerdean on your left, until you see the big dirt pile and a road stub on your left. That's the top of the trail.). CTC will bring tools, but wear sturdy shoes and work gloves.

Future Agenda Items

The meeting adjourned at 9:30 PM

 

These minutes were prepared by Jo Ann Z. Perkins

 

The next CCA meeting is January 8, 2015 at 7:30 PM at the Field School Auditorium

CCA meetings are at 7:30 PM on the second Thursday of the odd numbered months
(except July).